Company Name Change Process In India

Changing a company’s name may sound complicated, but in reality, it is a structured legal process under the Companies Act, 2013. It involves approvals from directors, shareholders, and the Registrar of Companies (ROC). Once completed, the company receives a fresh Certificate of Incorporation with the new name. Importantly, only the name changes — the legal identity of the company remains the same.

Step 1: Board Meeting and Name Selection:

•     Conduct a Board Meeting to approve the proposal for name change.
• ·Shortlist 2–3 unique name options.
• Authorize a director/company secretary to apply for name reservation.

Step 2: Name Reservation (RUN Form):

• ·        File RUN (Reserve Unique Name) on the MCA portal.
• ·        Ensure the name is not identical or similar to existing companies.
• ·        Once approved, you will receive a Name Reservation SRN.

Step 3: Shareholders’ Approval (EGM):

• ·    Issue Notice of Extraordinary General Meeting (EGM) to shareholders.
• ·        Pass a Special Resolution (minimum 75% approval required).
• ·        Record minutes of the meeting properly.

Step 4: Filing Forms with ROC:

• ·        File Form MGT-14 within 30 days of passing the special resolution.
• ·        File Form INC-24 for approval of name change.
• ·        Attach all required supporting documents.

Documents Required for Company Name Change:

• ·        RUN Approval / SRN
• ·        Board Resolution approving name change
• ·        Notice of EGM with Explanatory Statement
• ·        Certified True Copy of Special Resolution
• ·        EGM Minutes
• ·        Altered Memorandum of Association (MoA)
• ·        Altered Articles of Association (AoA)
• ·        MGT-14 SRN acknowledgement
• ·        Regulatory NOC (if applicable)

After Approval from the ROC:

Once the Registrar approves Form INC-24, a fresh Certificate of Incorporation is issued reflecting the new name. After receiving the certificate, update all statutory registrations such as GST, bank accounts, letterheads, website, contracts, and other legal documents.

Conclusion:

hanging a company’s name is not just a branding exercise — it is a formal legal procedure. With proper documentation, timely filings, and correct compliance, the process can be completed smoothly. Planning each step carefully ensures there are no delays or objections from the ROC. A professional CA firm in Mumbai and Pune can guide businesses through the entire name change process, from drafting resolutions to filing forms and obtaining approvals. Engaging an experienced CA firm Mumbai or Pune ensures compliance with Companies Act provisions, reduces the risk of rejection, and helps complete the transition efficiently and legally.